The default EPS file import filter doesn’t provide PageMaker with complete information for separating nested Desktop Color Separation (DCS) images included within EPS drawings. If you include nested DCS images with your EPS drawings, switch the default EPS file filter with the provided alternate, found in the Aldus filters folder in the Aldus Folder. Move the file “EPS Import NestedDCS.flt” to the Aldus filters folder, and move the file “EPS Import.flt” to the Alternate filters folder. Restart PageMaker, and you can successfully separate nested DCS images.
Adobe Photoshop duotones won’t separate when “All to process” is selected in the “Colors” printing dialog box.
The TOYO 88 color library included with PageMaker is a spot-color library with process-color simulations. Any TOYO ink without an asterisk in its name is an accurate process color.
Colors specified within an EPS file can be edited after you import it into PageMaker. You can edit the spot color values, convert spot colors to process, and create a tint of one of these colors. Checking the “Preserve EPS colors” checkbox in the “Print Color” dialog box will return the color values to their original specifications for your print job, but does not affect spot colors converted to process, or tints created from EPS colors.
When you print color separations of a publication which contains EPS file graphics, it is important that you select only the inks you wish to print from the “Separations” listbox in the “Print Color” dialog box. You may get blank pages if you select “Print all inks” or select inks that are not used in the publication.
Many drawing programs include in their EPS graphics any colors that were in the program’s palette regardless of whether they are used in the graphic (you will see them appear in the PageMaker “Colors” palette and in the ink list in the “Print...” dialog box.) Because the EPS declares these colors are “required” for the graphic, PageMaker will create a separation plate for them even if no objects appear on that plate.
7.2 Your PPD files
Always use a PPD file that supports color devices when printing color files to disk. If you print to disk when targeted to a black-and-white printer PPD file, the color images will print in grays.
8. LINKS AND CROSS-PLATFORM COMPATIBILITY
The following sections describe undocumented features with important implications for high-resolution printing. The first time you open a publication created on the other platform (Windows or Macintosh), the “Translation options” dialog box appears and lets you specify how you want PageMaker to handle file translation. The following sections assume you are opening a Windows PageMaker publication in Macintosh PageMaker.
8.1 “Translate filenames in links” option
If “Translate filenames in links” is checked, PageMaker translates all link filenames from DOS to Macintosh format. PageMaker can then look for the linked files on the Macintosh platform, determine whether they are out-of-date, and (where appropriate) use them for high-resolution output. Note, however, that the translation process is typically not reversible. PageMaker discards all Windows directory information (files are assumed to be in the folder containing the publication being translated), and converts filenames so they are valid under Macintosh (which may cause modification of the name). Therefore, if you move a publication from Windows to Macintosh with “Translate filenames in links” checked, and then move the publication back to Windows, you may have to reestablish the links manually in Windows. If you are moving a publication to the Macintosh platform permanently or for final output, be sure to check the “Translate filenames in links” option. We recommend using filenames that are valid on both platforms as well (that is, files should have a maximum 8-character filename with a 3-character extension).
If “Translate filenames in links” is not checked, all link filenames within the publication remain in Windows format. Because PageMaker is not able to access the linked files, it cannot determine whether links are out-of-date, and cannot use the files for high-resolution output. If you later move the publication back to Windows, PageMaker automatically reestablishes the links to the Windows files. If you want to move a publication to the Macintosh platform temporarily and you don't need to have the latest versions of linked files, leave this option unchecked. (The original filename will still appear in the status field within the “Links” dialog box, so you can relink to the original files.)
8.2 “Translate Metafiles to PICTs” option
If “Translate Metafiles to PICTs” is checked and “For viewing” is selected, PageMaker converts all Metafile screen representations in the publication to PICTs. All graphics in the publication will be viewable, but graphics whose print representations are Metafiles will not print at high resolution. If you are moving a publication to the Macintosh platform temporarily and you need to view the graphics in the publication, check the “Translate Metafiles to PICTs” and “For viewing” options.
If “Translate Metafiles to PICTs” is checked and “For printing and viewing” is selected, PageMaker converts all Metafile representations (screen and print) stored within the publication to PICTs. Any graphic whose print representation is a Metafile and is stored internally can print at high resolution. Note that only Metafiles stored within the publication are translated to PICTs. If a graphic’s print representation is a Metafile that is stored in an external file (“Store copy in publication” is not specified for the graphic), the print representation is not translated and the graphic will not print at high resolution. If you are moving a publication to the Macintosh platform permanently or for final output, check the “Translate Metafiles to PICTs” and “For printing and viewing” options.
If this option is unchecked, PageMaker does not convert Metafiles in the publication into PICTs. Graphics with Metafile screen representations will display as gray boxes; graphics with Metafile print representations will not print at high resolution. If you are moving a publication to the Macintosh platform temporarily and it is not necessary to view the graphics in the publication, leave “Translate Metafiles to PICTs” unchecked.
When transferring pubs from Macintosh to Windows and then back to Macintosh, it is best to place the original PICT once again if “PICT to Metafile” translation has been used. This will help avoid degradation in the image quality and minimize conflicts between print and viewing versions of the image.
8.3 Undocumented enhancements to the “Links” dialog box
The following enhancements to the “Links” dialog box support cross-platform compatibility. These changes involve the following new icons for link status:
> This symbol identifies a link established in a Windows PageMaker publication that is not supported completely in Macintosh PageMaker. The following conditions can cause the problem:
1) You left the “Translate filenames in links” or the “Translate Metafiles to PICTs” options unchecked in the “Translation options” dialog box when you first opened the publication on the Macintosh platform.
2) (This problem applies only to vector-type graphics that are treated differently on Windows and Macintosh platforms. If you need high-quality printing results after transferring a publication across platforms, use a graphic format such as TIFF or EPS, if possible.)
A filter required to print the graphic is not available on the Macintosh platform. Because of differences in the Windows and Macintosh filters for this type of graphic, the graphic cannot print at high resolution on the Macintosh platform. If possible, re-import the graphic on the Macintosh platform. Alternatively, try re-importing the graphic in Windows, check the “Store copy in publication” link setting before transferring the publication to the Macintosh platform.
¿ This symbol can indicate that an object will not print at high resolution (because a linked file is missing, a required filter or OLE object-handler is not available, or the print image has not been translated for the current platform), or that high-resolution printing may not provide the expected results (for example, because the linked file has been modified since it was last placed).
If in the “Links” dialog box you select an object that displays with one of these two new symbols, you can read the status statement below the list box for information on the particular problem.
8.4 Paste linking Word OLE objects
When you “Paste link…” a Microsoft Word OLE object whose filename contains an apostrophe, you’ll get an error stating, “Cannot paste one or more formats from clipboard,” and the object will not be pasted. Remove the apostrophe from the name and copy the Word text again, and it will successfully paste into PageMaker.
9. FILTERS
To see a list of installed components, including all installed Additions and import and export filters, press Command and choose “About PageMaker...” from the Apple menu. If you chose not to install all filters at installation time, see the PageMaker 5.0 Getting Started manual for information about re-installing components.
9.1 Word-processors
PageMaker’s online Help provides details on widely-used text import and export filters, but does not list all text filters supplied with PageMaker 5.0. The additional filters are: Acta Advantage 1.0 Import, ASCII Text Export, DCA Import and Export (also called DCA/RFT), Microsoft Excel Import, Microsoft Word 1.05 Import, Microsoft Word 3.0 Import, Microsoft Works 1.0 Import, Microsoft Works 2.0 Import, PM4 Story Import, Text-only Import, WordPerfect Mac 1.0 Import, WordPerfect PC 5.x Import, WordPerfect PC 4.2 Import, WriteNow 2.0 Import and Export, and XyWrite III+ Import and Export.
MacWrite Pro
The new MacWrite Pro has been recently released; the import filter was not yet complete at the time PageMaker 5.0 was released. A MacWrite Pro filter for PageMaker will be available when ready on the ALDUSFORUM on CompuServe.
Microsoft Word
If Microsoft Word’s “Fast Save” option is checked in Preferences when you save a Word file, and then you import the file into PageMaker, in some circumstances PageMaker may crash during import. Turn off the “Fast Save” in Word if you plan to import the file into PageMaker.
When importing Microsoft Word files with annotations, PageMaker sees Word’s annotations symbol as an inline PICT graphic, and the comments of the annotation are not imported.
Microsoft Excel 4.0
The updated Excel spreadsheet import filter imports Excel version 4.0 files. However, vertical alignments and orientations and graphical elements within a spreadsheet are not supported unless you bring a spreadsheet into PageMaker as a graphic.
Excel’s “Best fit” column width option causes problems with certain fonts. We recommend setting column width manually.
Story importer
The PageMaker 4.0 story importer filter is used when you bring in one or more stories from PageMaker 4.x publications. After you select a story to import and click “OK” in the “import” dialog box, the dialog box will reappear. Select the story again, and click “OK” again to place the story.
9.2 Graphics filters
To use the “Acquire image...” Addition or the TWAIN import filter, the Data sources and supporting files (such as .DLLs) for the device you want to use to acquire an image must be available in the TWAIN directory or its subdirectories. The TWAIN filter must be in the Preferences folder, and the Source Manager file must reside in the Preferences folder.
PageMaker includes an alternate EPS filter required to separate nested DCS files. See Section 7.1 of this document for details.
If you are working with Photo CD images, we recommend moving them to your hard drive before placing them. This improves processing time, but more importantly lets you give each image a unique name. Renaming is important if working off multiple CDs, since numeric filenames are assigned when the images are first scanned, and images from separate disks will have identical filenames. Before printing a publication containing images from multiple disks, make sure the images are available from a single source and linked to that source; PageMaker will not prompt you for additional removable media at print time—in other words, PageMaker will not prompt you to put in a different PhotoCD to access a different image.
10. ALDUS ADDITIONS AND SCRIPTING
Additions command “textedit” may not set the cursor to the beginning of a story if the story is rotated between 90 and 270 degrees. Follow “textedit” with “settextcursor dontcare 0 0” to ensure that the cursor is at the beginning of the story.
10.1 Aldus Additions
Because of new features, some aspects of PageMaker 4.2 Additions are different when run in PageMaker 5.0. Many of the earlier version’s Additions are obsolete, but all will launch and run in 5.0.
PageMaker 5.0 Additions are recognized by 4.2 and appear in the Additions submenu. Some PageMaker 5.0 Additions won't run in 4.2 because of feature changes, and many 4.2 Additions will be replaced by their 5.0 counterparts.
“Build Booklet”
If you are low on hard disk space while using the “Build Booklet” Addition, you may receive a 7212 System error; free hard disk space equal to two and one-half the original file size, and you can continue using the Addition.
If you have a line box or oval that spans two consecutive pages of a multi-paged document, and then select “2-up consecutive layout” in the “Build Booklet…” Addition, the object will bleed off its first page onto the pasteboard instead of the next page.
“Drop cap…”
We recommend that you use the “Drop cap...” Addition when your publication is close to final, since changes in column width, alignment, or pagination (if a drop cap paragraph is interrupted by a page break) can undermine the formatting that makes the drop cap effect. However, the addition should be applied prior to indexing your publication, as “Drop cap…” will not work on paragraphs that have an index marker preceding their first character.
Also, because the Addition adds a tab and a line break to the ends of the lines that hold the drop cap, hyphenation and spell-checking can be affected. For example, if a word was split into two words by the tab or line break, a spell-check would probably identify this as a misspelling. Use caution when you finalize hyphenation and spelling in drop cap paragraphs.
“Library palette”
When using the Library palette, holding down the Option key while choosing “Preferences…” in the “Options” dialog box will compress the library after items have been removed.
If you import thumbnails of line art and black and white images they may sometimes be of poor quality, especially when they have been transformed.
Be aware of network items you have in your palette; if they are moved or deleted at their source, they can not be placed from the palette, and no advisory message states a reason.
The “Keyword:” and “Description:” edit boxes in the palette's “Item information…” dialog box retain about twelve lines of text each, although they appear to accept more.
The item you’ve added most recently to a library won’t display in the list box when you have selected “Display name” mode, but you can view the item in the list box with thumbnails.
If you use System 6.x you’ll need to have the 32-Bit Quickdraw extension installed to see thumbnails in the “Library palette…”. See your Apple dealer for this extension.
Aldus Fetch considerations:
Items which were compressed with DiskDoubler and imported to the PageMaker library from Fetch cannot subsequently be placed from the library if DiskDoubler is not installed. However, you can add compressed DiskDoubler images to a PageMaker library without using Fetch.
If you are using System 6.0, the “Import Fetch items” command does not operate.
Items you import from Fetch must be of the PICT, EPSF, TIFF, Photo CD, MacPaint, or Editions type.
“Open Template…”
We recommend increasing the minimum RAM partition when using this Addition.
The calendar template that the “Open template...” Addition creates is designed to be updated with scripts installed with PageMaker, as described in the instructions on the calendar’s pasteboard. However, the update scripts will run incorrectly if you have modified the template, such as by moving objects or changing type specifications. For best results, use the scripts to update the months you want, and then make design changes. For more information, refer to the “Days.txt” file of the Additions:Templates folder.
“Printer Styles…”
To print spot-color separations with this Addition, create a style override (that is, in the “Queued print jobs” list, double-click the name of the publication you want to separate), and in the “Colors” print dialog box, click the “Update inks” button. This lets you work with the spot-color inks defined in the publication you want to separate.
To print booked publications, create a style override (in the queued print jobs list box, double-click the name of the booked publication) to enable the book printing options.
You cannot edit the target filename of a PostScript file, even when overriding the style. When you check “Write PostScript to file:” in the “Print Options” dialog box, a placeholder filename will appear in the window (*.PS, *_1.EPS, or *.SEP, depending on the type of file.) This name cannot be edited but you can use the “Save to...” command to change the target location of your PostScript files. When you apply a printer style with “Write PostScript to file:” checked, the name of the publication will automatically replace the wild card character * (e.g., if you apply a style with “Write PostScript to file:” + “Normal” to a publication called “Banana,” the resulting filename will be “Banana.PS”).
When a style includes the “Write PostScript to file:” attribute, job slugs are not included in the file (nor are they written to a separate file), even if “Include job slugs” is selected.
“Elapsed time” in the job slug and queue log refers to print-to-disk time, rather than RIP printing time.
PANOSE will interrupt the flow of “Printer styles…” unless you disable it before using the Addition, or keep a pub which uses PANOSE substitution open while running “Printer styles…” Make sure that all the proper fonts are installed for each publication before using the Addition to print.
“PS Group it” / “PS Ungroup it”
“PS Group it” works by creating a separate group file for selected objects. This deletes the original objects from your publication and replaces them with the group file. A unique group file name is created for each object group by appending the extension .PMG# to the publication’s file name. All .PMG group files are saved to the same folder where the publication is located. Don’t rename your PMG group files or you will have to relink them to print your publication or ungroup the objects.
When you use “PS Ungroup It,” the PMG group file is replaced in your publication with the original, ungrouped items. When ungrouping you have the option of having “PS Ungroup It” delete the PMG group file from your disk. Care should be taken when you delete PMG group files; if a needed PMG group file is not available when your publication is printed, grouped objects will not print at high resolution. Also, if a PMG group file is not available when you attempt to ungroup its original objects, “PS Ungroup It” will not be able to restore the original, ungrouped objects. If you have used the same object group elsewhere (that is, more than once in the same publication or in a different publication), you will still need the PMG group file to print that publication or ungroup the items.
Before using “PS Group it” be sure all items to be grouped have their links up to date.
You must have a color PostScript printer PPD selected in the Print... dialog while grouping color objects; failure to do so will cause grouped objects to print in black and white.
If you are targeted to a non-PostScript printer, and check “Don’t warn me again” in the “PS Ungroup It” dialog box, the Addition writes your settings to the “PS Group It Preferences” file in your Additions folder. To revert to “PS Group It…” defaults, delete the preferences file and relaunch PageMaker.
Because they are EPS files, PageMaker’s PMG group files can be imported into any document created in PageMaker 5.0 or any other application that supports EPS file import, but they can only be ungrouped in PageMaker 5.0. Grouping complex sets of objects can create very large files which will increase your print times and publication sizes. Also, be aware that if you group an object with a process color applied to it, and later redefine the process color, the grouped object will not reflect the change in color when the page is printed.
To optimize performance and minimize PMG file size, the screen preview size of grouped objects may not display accurately at views other than “Actual size.” Grouped objects should always display properly at “Actual size” and print clearly, regardless of screen appearance.
Be sure you preserve any grouped items when transferring documents containing grouped objects between Macintosh and PC versions of PageMaker. For best results, ungroup all items before moving the publication from one system to the other, transfer all the objects, and then regroup the items using “PS Group It” on the destination platform.
“Running headers/footers…”
The “Running headers/footers...” Addition creates the header or footer beginning from the current text column selected, and does not automatically go to the first column on a page. To ensure the full content of the page is indicated by the running header, click an insertion point in the first column on the page.
The following Additions do not give correct results when the selected text block has been rotated: “Balance columns...,” “Display story info...,” “Find overset text,” and “Traverse text blocks....” Also note that the “Create keyline...” Addition cannot create keylines for a rotated inline graphic, or for an inline graphic within a rotated text block.
“Sort pages…”
The “Sort pages…” Addition will not sort publications of more than 893 pages. Break these publications into smaller ones before you sort them.
“UpdatePPD…”
New in PageMaker 5.0 is the “UpdatePPD…” Addition. This Addition queries your Postscript printer and creates a PPD “Include” file, automatically. The “Include” file contains additional or updated information about your printer that is more up-to-date than the PPD files from printer manufacturers. Choose the “Include” file instead of the PPD to allow PageMaker to take advantage of the updated information.
Using “UpdatePPD…” is simple;
1. Choose the LaserWriter 8.0 driver, and your printer in the Chooser.
2. Launch PageMaker 5.0
3. Select from the Utilities menu Aldus Additions, “UpdatePPD…”
4. A dialog box will display showing the Chooser and model name of your printer.
5. Select the PPD you usually use for the printer in pick list at the bottom of the dialog. Click ‘Update’. NOTE: You may get an alert if the PPD name and the Printer Model name do not match exactly.
6. Specify the name and location for your ‘include’ file and click save. The default is the original PPD file’s name with a bullet at the beginning (e.g., “•LaserWriter II NTX v47.0”)
7. The Addition will post an alert telling you it has created an “Include” file. Click Continue.
8. Open or start a publication. Hold Shift while selecting “Print…” to rebuild the printer list. Select the “Include” file from the list (the one with the bullet at the beginning) and print as you normally would.
There must be direct “live” connection to the printer, therefore the Addition does not work properly to network spoolers (AppleShare Print Server, Novell ATPS queues, etc.) Also, under System 6, if no “Printer Descriptions” folder exists in the System Folder, PageMaker cannot launch “UpdatePPD….”
10.2 Scripts
PageMaker 5.0 comes with several sample scripts you can run with the “Run script...” command on the Aldus Additions submenu. They’ll give you an idea of how easy and powerful scripts are to use. Each script includes comments embedded within the text of the script; they explain what the script does, and point out what each section of the script is instructing PageMaker to do. To read the explanations, simply place the script file into your publication, or open the script file in TeachText. Alternatively, run the script with the “Trace” option checked in the “Run script” dialog box. The sample scripts are stored in the Scripts folder within the PM5 folder.
We’ve also included HyperCard stack with this version of PageMaker that demonstrate the flexibility of PageMaker scripting. The “Query PM” stack is a great tool for exploring and testing PageMaker scripting commands and queries from HyperCard. You can send a command or query and see the results. The “HorizontalFraction.script” file automatically converts a fraction such as 1/2 into a fraction with a horizontal fraction bar. For instructions on using “Query PM”, open the HyperCard stack with HyperCard 2.1 or later and click the “Help” button. You’ll need System 7.0 to send command and queries to PageMaker. For instructions on using “HorizontalFraction.script,” open it in any word processor and read the informational comments.
The “Script spell list” file in your Utilities folder is a text-only file you can use to check spelling of a script (the file is a list of script commands, queries, and keywords used in the scripting language). By using the Dictionary Editor to import the file into a new or existing user dictionary, and using the dictionary to control hyphenation and check spelling in your scripts, you can ensure that the scripts are free from disabling spelling or hyphenation errors.
When creating scripts for Macintosh PageMaker which may be used later in Windows, you must open the file in a Windows-based text-editor or word-processor first, and search for mis-mapped characters. Upper-ASCII characters in filenames are particularly likely to cause problems when mapped to Windows characters, as Windows PageMaker assumes that scripts or text-based commands are in the Windows ANSI character set, and some of the character values are not legitimately interpreted as Windows characters.
The “textedit” Additions command may not set the cursor to the beginning of a story if the story is rotated between 90 and 270 degrees. Follow “textedit” with “settextcursor dontcare 0 0” to ensure that the cursor is at the beginning of the story.
11.1 ONLINE TUTORIAL
At times, the operating system will switch between PageMaker and another application while the Learning PageMaker 5.0 tutorial is running. When this happens, the demonstration portions of the tutorial may not be completed.
To ensure that the online tutorial runs smoothly, quit any open applications and turn off your system extensions before running the tutorial demonstrations. (To turn off your system extensions, hold the Shift key down as you restart your machine.)
If your monitor is larger than 13 inches, you’ll need to increase the memory allocation for the “Learning PageMaker 5.0” tutorial before running it on your machine. Select “Learning PageMaker 5.0” in the system Finder, and choose “Get Info” from the File menu. Then, increase the value for “Preferred size” to 2750.
Other Known Problems:
1. The demonstration and practice portions of the tutorial will not work properly if PageMaker’s Help window is open.
2. If you are running with Extensions on, be sure that you do not have the following located in your Extensions folder: Now Utilities’ NowMenus, SuperBoomerang, Easy Access, File Sharing, and Virtual Memory. Also, double-click speed settings, and Mail Urgent display should be disabled. The tutorial looks for these extensions and settings, and will not run if they are there. If you have Now Utilities 4.0 or later or Extensions Manager, you can use these to move your extensions.
3. Check that your mouse double-click speed is not set to the fastest speed in the “Mouse” portion of the Control Panel.
4. If you are using electronic mail software, disable immediate display of urgent messages, which interrupt the tutorial demonstrations.
5. Turn off “File Sharing” in the “Sharing Setup” portion of the Control Panel before running the tutorial.
6. The Symantec “Directory Assistance” extension can cause some problems and should be disabled.
7. Virtual Memory can cause some problems and should be disabled.
8. After running the Quick Tour demonstration, quit PageMaker before running any of the other demonstrations.
11.2 ONLINE HELP
PageMaker crashes if you scroll through in online Help/Keywords with SuperClock 4.0.1 installed. Users with SuperClock versions 4.0.4 or 3.9.1 will not have this problem.
